Club Planner's planner runs every class, session and appointment your club offers — members book their own spot online, and the calendar fills the waiting list, sends the confirmations and checks people in for you.
From a single group class to a full week across several rooms and instructors — set it up the way your club works, then let members do the booking.
Run several independent calendars, each with its own opening hours, time slots, rooms, instructors and activities. View any of them by day, week, month or list — columns by room or by coach.
Drop a session onto the grid, drag it to another time or room, copy it across the week, and set a class to repeat every week until a chosen date — the whole term planned in minutes.
Publish a calendar on your website, in the member app or on an in-club touchscreen — even as a QR code. Members reserve their own spot, pay online or on the spot, and see live availability.
Set a maximum per session and Club Planner shows booked-versus-free and marks a class full. When someone cancels, the next person on the waiting list is moved into the spot automatically.
Decide how far ahead members may book, a cut-off before the start, a cancellation window with or without refund, a limit of X bookings per week, an age limit, and which subscription grants access.
Every booking sends a confirmation e-mail with a calendar file the member can add to their own agenda. Cancellations trigger an e-mail or SMS, and you check people in straight from the session.
Group classes, single events, series or one-off sessions — each with its own duration, minimum and maximum participants, age limits, instructors and rooms, and an auto-cancel if a session stays under-booked.
Price every activity the way you charge for it: covered by subscription, pay-per-use, or deducted from member credit — with named price categories like adult and child, and automatic reductions per member status.
Add a booking question when you need one, decide per activity whether it shows on the web, and give it its own title, note and picture for the member portal.
